The Construction Industry and the Tax Gap
Not reporting or under-reporting business income, including income from construction activities, contributes to the tax gap.
Resource: IRS 22, August 2007
Contractors, subcontractors, as well as individual workers need to be aware of everything that counts as income, and proper accounting methods, so they pay their fair share of taxes. They also need to be aware of all deductible expenses so they do not overpay their taxes. This fact sheet is the 15th in a series to help reduce the tax gap by helping taxpayers better understand the tax code. The tax gap is the difference between the amount of taxes that should be paid in a given year, and the amount actually paid voluntarily and in a timely way.
Income
Contractors, subcontractors, and workers must pay taxes on income received for all work, including side jobs and work that is paid for with cash. This includes work in exchange for credit on a bill. It also includes work that is done in exchange for goods or services in a barter exchange. You are required to report your income even if a Form 1099 or a W-2 is not issued to you.
Income and expenses are reported on tax returns based on one of two accounting methods, which include either the cash method or the accrual method. Either method must clearly reflect a consistent treatment of income and expenses from year to year.
Most construction businesses use two different tax accounting methods, one for long-term contracts and one overall method for everything else, which is often the accrual method. A special section of the IRS web site can help companies pick the best accounting method for their needs.
Accrual Accounting
The accrual method requires reporting income in the year earned and expenses in the year incurred. The purpose of an accrual method of accounting is to match income and expenses in the correct year. If you use an accrual method for reporting your expenses, you must use an accrual method for figuring your income.
Common accrual methods used in the construction industry are the “completed contract method” and the “percentage of completion method.” Under the completed contract method, all income and expenses from the contract are reported in the year the project is completed and accepted by the customer. Under the percentage of completion method, income is reported in proportion to the percentage of costs incurred to date when compared to total estimated costs for the contract.
Cash Accounting
The cash method requires reporting cash receipts as income when received and expenses when paid. Again, if you use the cash method for reporting your expenses, you must use the cash method for reporting your income. Receipt of income occurs when a contractor has unrestricted access to income, including income earned. Contractors who could have received money in one year, but chose not to receive the money until a later year, must include the money as income in the first year, as if it had been actually received in that year.
Two types of businesses are not permitted to use the cash method of accounting. These include a corporation and/or a partnership with a C corporation as a partner, with average annual gross receipts exceeding $5 million, and a business with substantial purchases of materials, generally 10 to 15 percent of its gross income.
Additional information on income and accounting methods is available in Publication 538, Accounting Periods and Methods.
Notice: Alliance Training and Consulting, Inc. provides the contents of this page for general purposes only. You should not substitute this information for individual consultation with a qualified professional in the field. Alliance Training and Consulting, Inc. is not engaged in rendering legal services.
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